As the world of work goes global, WorkMotion set out to build a platform that allows companies to compliantly hire, onboard, pay, and manage talent across 160+ countries. I led the end-to-end product design for the platform, collaborating with the team to build and scale a seamless and trustworthy global employment experience.
Role:
Senior UI/UX Designer
Industry:
HR Tech, SaaS
Duration:
2+ Years
Challenges
Platform Complexity
Designing intuitive workflows for highly regulated, multi-country employment without overwhelming users unfamiliar with legal compliance or global HR.Disjointed Product Experience
Prior to our redesign, critical modules like onboarding, payroll, offboarding, and contractor invoicing were fragmented and lacked consistency.No Foundational System
With no design system or scalable structure in place, we needed to establish patterns from scratch that would support long-term evolution across departments.
My Approach
Foundation Building
Information Architecture: Conducted in-depth mapping of the platform’s functional areas: onboarding, dashboards, time tracking, payments, invoices, country-specific compliance, and payroll operations.
Design System: Created a unified design system that supported consistency across both the product and the marketing website, making handoff easier and development faster.
Cross-Function Syncs: Worked closely with legal, product, payroll, and engineering to align edge-case logic with business realities, especially around global compliance.
Module-by-Module Redesign
Login & Dashboard: Crafted a clean, human-first dashboard showing payroll status, key actions, country updates, and user-specific next steps.
Onboarding Journeys: Designed smart onboarding flows tailored to role type and country with embedded tooltips and visual guides to reduce confusion.
Invoice & Payroll Management: Created a multi-step invoicing and payroll tool with inline validations, editable tables, and contractor-specific logic.
Time Tracking & Time Off: Integrated leave management, trips, and timesheet systems into one cohesive experience for talents and HR teams.
Compliance Tools: Designed internal tools like the Country Explorer, Salary Recommendation, and Employment Cost Calculator to empower clients to make informed hiring decisions.
Offboarding & Work Permits: Built structured flows for employee exits, ticket management, and equipment returns — all designed with empathy and clarity.
Team Enablement
Process Optimization: Introduced async design reviews, usage documentation, and specs that enabled other teams to plug in without friction.
Results
Platform Cohesion: We turned a fragmented system into a single, intuitive platform consistently praised by clients and internal teams alike.
Efficiency Gains: Reduced contractor onboarding time by 45%, and invoice errors by over 60% through guided UX and real-time validations.
Design System Adoption: Our system became the base for all internal design efforts reused by marketing and other departments for new tools and campaigns.
Conclusion
Designing the WorkMotion platform was a deep systems challenge. I wasn’t just solving for user flows, I was translating global labor law into scalable digital experiences. With a lean team and ambitious scope, we delivered a platform that’s not only compliant and operationally sound but also genuinely human in how it empowers global teams to work together.
